Catering Pricing Calculator
Build a catering quote from guest count, ingredient cost, staffed hours, event expenses, and your target margin.
How Catering Pricing Works
Enter the event costs you expect to pay. The calculator totals food, staffed hours, transport, rentals, permits, insurance, and other event costs before applying your target margin.
💡 Quick Tips:
- •Include ALL costs: food, labor, setup, equipment, permits
- •Count every paid staff member across setup, service, and cleanup
- •Use current supplier, rental, transport, and venue quotes
- •Compare the final price with event scope, local demand, and client expectations
Event Details & Costs
Event Details & Costs
Enter your event details and associated costs
guests
$
people
hours
hours
hours
$/hour
$
$
$
$
$
%
Catering Pricing Terms
Turn the estimate into a client-ready quote
Cost recipes first with the recipe cost calculator, then review minimums, deposits, service levels, and quote structure in the catering pricing guide. If you are building the operation from scratch, use the first 90 days catering plan to connect pricing with licensing, sales, and event delivery.