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Free Food Truck and Catering Tools
Practical calculators and working documents for decisions you make before launch, before pricing a job, and before committing staff or equipment.
Your entries stay in the browser. Replace every default with current quotes, actual recipe costs, payroll burden, and local requirements.
Calculators and planners
Start with the tool closest to the decision in front of you. Each result is a scenario, not a promise, benchmark, or substitute for current professional advice.
Food Truck Profit Calculator
Model daily, weekly, and monthly sales, operating costs, owner pay, and profit using your own service assumptions.
- Revenue scenarios
- Operating costs
- Owner compensation
- Profit trend
ROI Calculator
Calculate return on investment, annualized IRR, NPV, and payback from a monthly cash-flow forecast.
- Monthly cash flows
- Annualized IRR
- NPV
- Payback period
Catering Pricing Calculator
Find the required event price from food, labor, transport, rentals, overhead, and a target profit margin.
- Event costs
- Staffed labor
- Required price
- Price per guest
Catering Quote Builder
Turn approved pricing into a clear client estimate with tax, deposit, balance, scope, and an internal margin check.
- Client estimate
- Deposit and balance
- Internal margin
- Print to PDF
Catering Menu Package Builder
Create a client-facing menu package and test its full event cost, profit, margin, and required price per guest.
- Package preview
- Optional upgrades
- Full event cost
- Target-margin price
Menu Costing Tool
Calculate recipe and serving cost from purchase packs, recipe units, usable yield, packaging, and direct labor.
- Unit conversion
- Usable yield
- Serving cost
- Menu price scenario
Recipe Yield and Batch Scaling Calculator
Scale a tested base recipe to a production target, add a buffer, divide work into batches, adjust for prep yield, and round purchase packs.
- Recipe scale factor
- Prep yield
- Batch capacity
- Production sheet CSV
Theoretical vs Actual Food Cost Calculator
Compare inventory-based food usage with recipe cost from POS item sales, documented exceptions, and the remaining unexplained variance.
- Actual inventory usage
- Theoretical cost
- Variance bridge
- Review CSV
Allergen Matrix and Recipe Change Log
Mark ingredient and cross-contact allergen status by menu item, document supplier evidence, and control recipe or process changes.
- Allergen matrix
- Cross-contact status
- Change control
- CSV and printable report
Daily Prep Sheet Generator
Turn forecast demand and safe usable inventory into assigned prep quantities, whole batches, due times, and a printable production sheet.
- Prep quantity
- Whole batches
- Assignments and due times
- CSV and printable sheet
Prep Forecast vs Actual Tracker
Reconcile planned demand with actual prep, service use, waste, ending carryover, and cost before changing the next forecast.
- Demand variance
- Prep reconciliation
- Waste value
- Actions and owners
Recipe Master Sheet and Yield Test
Control recipe versions, ingredient specifications, batch cost, method, allergens, safety notes, and repeated finished-yield tests.
- Recipe version
- Ingredient master
- Yield test log
- CSV and printable sheet
Event Profitability Calculator
Test whether a festival, market, pop-up, or booking can cover event fees, labor, food, processing, travel, and overhead.
- Capture-rate scenario
- Event profit
- Break-even attendance
- CSV export
Food Truck Event Opportunity Scorecard
Compare event economics with audience fit, organizer reliability, operational fit, forecast evidence, and cancellation protection.
- Decision score
- Break-even attendance
- Review flags
- CSV export
Production and Purchasing Planner
Turn a guest count into production batches and a purchase list using menu mix, usable yield, pack size, and on-hand inventory.
- Production batches
- Usable yield
- Packs to buy
- CSV export
Catering Client Intake Brief
Capture event scope, menu needs, venue access, budget, decision process, and open questions before preparing a detailed proposal.
- Discovery brief
- Readiness status
- Open questions
- Print and copy
Event Postmortem and Waste Tracker
Compare forecast and actual performance, price recorded waste, capture operational lessons, and assign corrective actions.
- Forecast variance
- Waste cost
- Event efficiency
- CSV export
Venue Requirements Sheet
Document venue access, parking, power, water, fire rules, holding, waste, weather, insurance, permits, and decision ownership.
- Venue due diligence
- 12 confirmations
- Print and copy
- Workflow links
Supplier Comparison and Purchase Log
Compare quotes using usable unit cost, delivery, yield, order minimums, lead time, planned spend, and supplier reliability.
- Usable unit cost
- Order minimums
- Supplier reliability
- CSV export
Opening and Closing Checklist
Run consistent food safety, equipment, inventory, cash, cleaning, security, and team handoff checks for every shift.
- 20 shift checks
- Completion status
- Print and copy
- Exception log
Prep and Holding Capacity Calculator
Estimate peak demand, compare station output, identify the service bottleneck, and check hot and cold holding capacity.
- Peak demand
- Station throughput
- Bottleneck
- CSV export
Equipment Maintenance Log
Schedule recurring equipment service, flag overdue work, assign owners, estimate cost, and export the maintenance plan.
- Service dates
- Due status
- Cost planning
- CSV export
Inventory Par and Reorder Calculator
Calculate reorder points, working par levels, days of cover, purchase packs, and spend from usage, lead time, and current stock.
- Reorder point
- Working par
- Days of cover
- CSV export
Labor Productivity and Capacity Calculator
Measure loaded labor cost, labor percentage, sales and orders per labor hour, affordable hours, and modeled staffing capacity.
- Loaded labor cost
- Labor percentage
- Productivity
- CSV export
Event Operations Brief Builder
Create a printable day-of brief for contacts, timeline, menu, staff, equipment, venue, safety, and contingency decisions.
- Day-of brief
- Readiness checks
- Team ownership
- Print and copy
Fuel Cost Calculator
Estimate loaded fuel cost by route, operating day, and delivery, then test a route-reduction scenario.
- Cost per mile
- Route totals
- Cost per delivery
- Reduction scenario
Startup Cost Calculator
Build a startup budget from current equipment, vehicle, approval, inventory, professional, and working-capital estimates.
- Startup uses
- Monthly cash need
- Revenue assumptions
- Investment recovery
Staff Scheduling Tool
Draft shift coverage and review scheduled labor hours and cost before publishing a service plan.
- Shift coverage
- Labor hours
- Scheduled cost
- Staff assignments
Event Timeline Planner
Build an exact day-of run of show from kitchen release through service, breakdown, return, and team handoffs.
- Exact local times
- Task ownership
- Conflict warnings
- CSV and print
Catering Production Countdown Generator
Work backward from service to create exact purchasing, receiving, production, packing, loading, travel, setup, and readiness times.
- Exact local times
- Owner conflict flags
- Production handoffs
- CSV and print
Break-Even Calculator
Find the orders and sales needed to cover fixed costs using average order value and variable cost per order.
- Contribution per order
- Break-even orders
- Daily target
- Margin of safety
Service Window Profit and Break-Even Calculator
Test a lunch, dinner, office, brewery, or recurring location using measured capacity, all paid labor, direct order costs, and fixed window costs.
- Window capacity
- Break-even pace
- Required average order
- CSV scenario
Permit and License Research Planner
Build a traceable register of agencies, official sources, forms, fees, renewal dates, owners, and next actions for each jurisdiction.
- Agency register
- Source evidence
- Fees and renewals
- CSV and print
Location and Daypart Performance Comparison
Compare repeated actual services by location and daypart using sales, orders, service hours, food, fees, loaded labor, travel, and contribution.
- Actual service records
- Weighted group results
- Contribution per hour
- CSV and print
Need a planning sequence?
Start with menu cost and startup uses, then model profit, break-even volume, and cash. Transfer the assumptions into the working business plan so they can be reviewed and updated together.